Guidelines for Writing & Submitting Resolutions for NAVPA
Resolutions are the memberships’ method of providing input for NAVPA’s Legislative Agenda, or changing the manner by which NAVPA conducts business. In order to better support the NAVPA membership during the current global pandemic and for enhanced future operations, new procedures have been developed which allow for member institutions to submit proposed resolutions electronically and at any time before the annual conference. The guidelines for how to submit resolutions for the 2020 calendar year and beyond are highlighted below.
Resolutions should be clear, concise, and to the point so that the members’ ideas will be easily understood. There are three key areas of the resolution which must be addressed:
“WHEREAS” – identifies the problem(s) which need to be addressed.
“BE IT RESOLVED THAT NAVPA” – provides solutions to the problem(s) identified.
“PAYGO” – identifies potential funding impacts and solutions, if possible. This information
is most critical for requested legislative actions as any new funding must be sourced.
Proposed resolutions should concern an issue that is within NAVPA’s ability to act. For example, NAVPA cannot “change the law”, but its members can work with members of congress regarding concerns, survey members, write letters, forward resolutions, and perform other functions that may result in effective and positive change.
Resolution submissions should meet the following requirements:
1. Resolutions must be type written to ensure they are legible.
2. Resolutions require the signature of three member schools in good standing.
3. Resolutions that would seek to expand benefits must include a “PAYGO” proposal. Congress is required to offset the cost of any legislation that increases spending on entitlement programs or reduces revenues so as to not inflate the deficit. The lack of a PAYGO option can be a non-starter for any resolution with financial implications.
Resolutions will be presented to the membership during the annual conference by the Resolutions Chair. Voting to accept or reject resolutions may be conducted at the Business Meetings or, at the discretion of the Executive Board, electronically after the annual conference. Members who submit a resolution are encouraged to attend the Business Meetings to provide additional information as needed. If travel or scheduling plans prohibit attending this meeting they should ask a representative from their Region or a board member to clarify the intent of the resolution as/if necessary.
Resolutions, which are accepted by the Membership, are presented to the Board of Directors and assigned to the appropriate committee(s) for action. Resolutions assigned to committees for action may require drafting documentation which best explains, justifies, and clarifies the topic of the resolution, using the submitted resolution as a guide, but not necessarily its exact wording. The clearer and more concise a resolution can be, the better the assigned committee may act upon it.
It is equally important to thoroughly understand the resolutions before the membership votes to support or reject and for the author(s) to be present to advocate as necessary them. This cannot be a hurried process as it is how we develop and prioritize our top issues and Legislative Agenda from year to year.
Resolutions may be submitted by using the attached document at any time during the calendar year before or during the annual conference. They may be submitted physically or emailed to the Resolutions Chair. If emailed, they must include electronic signatures of appropriate NAVPA members (e.g. Adobe Sign or equivalent). Emails must include “ATTENTION RESOLUTION CHAIR” in the subject line and should be sent to email@example.com.
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